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Modification: Travel Expense Type - Airfare

This message is sent on behalf of Julie Ghayad, Director Finance Infrastructure and Transaction Services, Financial Services

Hello,

Due to recent changes by the airlines to their fare class offerings as well as terminology used to distinguish economy versus business class fares, PR7. Expense Type 鈥� Airfare has been modified as follows:

Travel Management Program 鈥� Changes to Airfare Payment Processes

**Sent on behalf of Fran莽ois Pouliot, Director of Procurement**

Updates to Travel Procedures and How To's

This message is sent on behalf of Julie Ghayad, Director Finance Infrastructure and Transaction Services, Financial Services

Hello,

We have updated the Travel Procedures and How To鈥檚 to facilitate the review and approval of advances and expense reports:

Procedures:

Tri-Agency Summary of Changes

Memorandum

Date:听听听听听听听听听听 November 7, 2017

TO:听听听听听听听听听听听听 看片视频 Researchers, Academic Leadership, and Administrative Staff

FROM:听听听听听 Yves Beauchamp, VP Administration and Finance

First notification - Printing of 看片视频 Cheques to be Outsourced

This message is sent on behalf of Cristiane Tinmouth, Associate Vice-Principal, Financial Services and Ghilaine Roquet, Chief Information Officer, Office of the CIO

Dear Colleagues,

A project was initiated to evaluate the entire 看片视频 cheque printing process.听 It was determined that the equipment has become obsolete and very costly to maintain.听 In an effort to promote sustainability and to implement a more efficient process, the cheque printing pro

Submitting an Expense Report - "new" Expense Items added

This message is sent on behalf of Julie Ghayad, Director Finance Infrastructure and Transaction Services, Financial Services

Dear Colleagues,

In order to better classify receipts when submitting expense reimbursements through Minerva, additional expense items have been added. 听The following now appear in the Expense item drop down menu:

Reimbursement of Expenses Policy Update - Advances: P2.1 & G3.1

This message is sent on behalf of Cris Tinmouth, Interim Associate Vice-Principal Financial Services and Controller

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Dear Colleagues,

The Reimbursement of Expenses Policy has been updated to clarify who is eligible to request and receive Travel Advances. Sections P2.1 and G3.1 have been revised to include the text in bold below:

**

Transaction Services - Holiday Deadlines 2015

The following are Transaction Services鈥� deadlines prior to the Holidays: Travel (advances and expense reports) Advances, non-FST expense reports and Professional Development Fund received听by the Travel Desk by December 3rd at 5:00 p.m. will be processed by December 21st. FST expense reports and Advances received by the Travel Desk by December 14th

Reimbursement of Expenses Policy Update - G4.4.6 Expense Type (2) Car Rental

Dear Colleagues,

The Reimbursement of Expenses Policy has been updated to clarify where responsibility lies with regards to liability and collision damage waiver insurance when claiming reimbursement for car rentals. A note to this effect has been added to Section G4.4.6 Summary by Expense Type - Expense Type (2) Car Rental:

**The University is not responsible for damages incurred during the rental period.

Reimbursement of Expenses - UPDATE - Airfare Receipt Requirements

Dear Colleagues,

Additional documentation must be submitted with expense reports claiming Airfare which include costs which are not a necessary consequence of travel on behalf of the University.