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Tenure Consideration

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Tenure consideration for tenure-track professors and librarians is mandatory at a certain point in their 看片视频 careers. Staff members may put forth a dossier for early consideration, if advisable. The earliest possible consideration date, at rank, is as follows:

  • Assistant Professor/Assistant Librarian - in the third year on tenure-track or at any time with consent of the staff member
  • Associate Professor/Associate Librarian - at any point on the tenure-track, prior to the fifth year
  • Full Professor/Full Librarian - at any point听on the tenure-track, prior to the fourth year

Consult your department for additional dates related to the preparation and submission of your tenure dossier.听

Timelines for mandatory tenure consideration are as follows:

Rank & Year of Hire

Year of Mandatory Tenure Consideration听

Tenure dossier submitted to Secretariat

Tenure Decision

Assist Prof/Lib (2019)

Assoc Prof/Lib (2020)

Full Prof/Lib (2021)

2024-2025

1 September 2024

1 June 2025

Assist Prof/Lib (2020)

Assoc Prof/Lib (2021)

Full Prof/Lib (2022)

2025-2026

1 September 2025

1 June 2026

Assist Prof/Lib (2021)

Assoc Prof/Lib (2022)

Full Prof/Lib (2023)

2026-2027

1 September 2026

1 June 2027

Assist Prof/Lib (2022)

Assoc Prof/Lib (2023)

Full Prof/Lib (2024)

2027-2028

1 September 2027

1 June 2028

Assist Prof/Lib (2023)

Assoc Prof/Lib (2024)

Full Prof/Lib (2025)

2028-2029

1 September 2028

1 June 2029

Assist Prof/Lib (2024)

Assoc Prof/Lib (2025)

Full Prof/Lib (2026)

2029-2030

1 September 2029

1 June 2030

Assist Prof/Lib (2025)

Assoc Prof/Lib (2026)

Full Prof/Lib (2027)

2030-2031 1 September 2030 1 June 2031

The tenure dossier shall be compiled by the candidate and consist of the following documents:

  1. The internal package, which shall be compiled by the candidate and includes:
    • The candidate鈥檚 curriculum vitae;
    • The candidate鈥檚 personal statement in support of her or his candidature;
    • A record of the candidate鈥檚 teaching (including graduate and professional supervision as appropriate). Information about the candidate鈥檚 teaching shall be prepared in accordance with the Teaching Portfolio Guidelines (Appendix A of the Regulations related to the Employment of Tenure Track and Tenured Academic Staff);
    • A record of the candidate鈥檚 research, scholarship and professional activities and contributions). Information about the candidate鈥檚 research shall be prepared in accordance with the Research Portfolio Guidelines (Appendix B of the Regulations related to the Employment of Tenure Track and Tenured Academic Staff);
    • A record of the candidate鈥檚 general contributions to the University and scholarly communities. Information about the candidate鈥檚 contributions to the University and scholarly communities shall be prepared in accordance with the Service Portfolio Guidelines (Appendix C of the Regulations related to the Employment of Tenure Track and Tenured Academic Staff).
    • Any other materials the candidate may wish to submit;
  2. All reports received from external evaluators;
  3. The list of external evaluators and the written justification for the choice of each of them;
  4. Additional items submitted in accordance with the Regulations related to the Employment of Tenure Track and Tenured Academic Staff.
  5. The external package consists of the same documents as the internal package, with the exception of information about the candidate鈥檚 teaching.

The University Secretariat administers the process of tenure assessment. Tenure dossiers are evaluated by Departmental Tenure Committee (DTC), the faculty-level University Tenure Committee (UTC), and by the President or her delegate who, in turn, recommends dossiers for the grant of tenure to the Board of Governors.

Deferring Tenure Consideration

The ordinary timelines for reappointment and tenure, set by University regulations, will apply to colleagues whose appointments began 1 August 2022 or later. Pre-tenure colleagues appointed prior to this date may still exercise the COVID-related option to defer by one year. The relevant regulations are, for professors, the Regulations Relating to the Employment of Tenure Track and Tenured Academic Staff, and for libraries, the Regulations Relating to the Employment of Librarian Staff.

A staff member who has taken an authorized leave (e.g., parental leave, disability leave, leave of absence) of three months or more prior to their mandatory year of tenure consideration may elect to defer their year of tenure consideration. To do so, staff members must inform the Provost and Executive Vice-President (Academic) via an email to the academic.personnel [at] mcgill.ca (Academic Personnel Office) by June 1st of their year of mandatory tenure consideration. Only two deferrals are permitted per staff member. All leaves relating to the same event (e.g., a maternity leave and extended parental leave) are treated as a single authorized leave.

Additional resources

Please consult the Secretariat website for additional information.

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