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Expense Reports and Travel Advances

* Students and Professors can request assistance for completing an expense report; one of our team members will fill out the expense report on their behalf. To request assistance review the checklist below, merge all receipts and supporting documents into one PDF file, and send the information and file to听research1.dentistry [at] mcgill.ca. After reception of the expense report with all the documents, please allow 1-3 weeks for review before it is sent to the travel desk. Once the document is reviewed and sent to travel desk, the reimbursement听will be processed in 1-2 weeks.

Please make sure your email states all THE information below

  • First and last name
  • 看片视频 ID
  • Start and end date of trip, or for an expense report first and last date听of receipts听
  • Travel destination or city where the expense was incurred听
  • Description of purpose
  • Affiliation (supervisor or team for example)
  • Fund number (If known)

Please send ONE PDF file with the documents below

  • Receipts and proof of payment
  • Event / conference听program if applicable听
  • Boarding passes if applicable

** This page has a very detailed explanation on how to fill an expense report on Minerva. Please consult it when you prepare your expense report.

*** Please upload your expense report merged with ALL supporting documents .

Frequently Asked Questions

What do I need to know if I am hosting an event or receiving a guest?

Please use the Visitor Claimant Signature Form,听to obtain the claimant signature of visitors to 看片视频 University who have departed prior to their request for reimbursement being processed via the Advances and Expense Reports menu in Minerva.

Visitor Claimant Form (EN) / Formulaire de demande de remboursement pour les visiteurs (FR)

This form may not be used to obtain a claimant/approval of a 看片视频 employee or 看片视频 student. Along with the receipts, this form must be signed/approved and attached to the official printed Expense Report.

Other useful links:

Can I combine personal travel with university business travel?

If you are planning a personal trip along with your university business travel, please remember to provide a quote for the airfare specifically related to your university business itinerary. This quote should only cover necessary travel without extra stopovers or trip extensions. You can get this quote from the airline's website where you purchased the tickets, but it must be generated on the same day as the purchase. Alternatively, you can request a quote from the travel desk: mcgill [at] dt.com

How will I receive the refund?

You will be refunded on the bank account you linked on Minerva.

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